WooCommerce Integration with OrderDesk

1 Log into your Order Desk account at app.orderdesk.me. If you do not yet have an Order Desk account, you can sign up here

2To connect to Vantage Apparel, click on Manage Integrations in the left sidebar. Under the Print on Demand tab, find and click to enable the Vantage Apparel integration.

3 Enter your Vantage Apparel credentials and Program ID, then click to connect. If you do not yet have credentials, contact integrations@vantageapparel.com.

4Once connected, you will be presented with the integration’s settings. Detailed information on these can be found here. Set them as necessary for your specific use case.

5 Before leaving this page, enter “Vantage” in the Inventory Location Match field. This will be important later.

For more information on what this field is used for see here

On this page there is a link at the top to view available products from Vantage Apparel. Clicking it will display a page like the one below. The products you create in WooCommerce must coincide with a Product ID and Part ID in this list.

The Product ID can be thought of as the parent product. Each Product ID is associated with a number of Part ID’s. These can be thought of as the individual SKU, specifying color and/or size.

If you’re having trouble knowing which Product ID is associated with the products you will add to your store, you may search by Product ID at the Vantage Apparel website.

6To configure a product in WooCommerce that will be sent to Order Desk for fulfillment by Vantage Apparel, you will configure the product largely as you would any other.

However, it is important that each variation of a product (size and color) have its own unique SKU. This SKU, along with the Inventory Location Match setting from the previous step will be used to sync product metadata that Vantage Apparel will require when sending orders

7Finish product setup as you typically would.

In later steps, you will be creating instances of your products in Order Desk as Inventory Items. This can be done en masse via a data import in Order Desk. For this reason, you may want to be prepared to export your product data out of WooCommerce for preparation for import into Order Desk.

This guide will show you how to add products manually in Order Desk and provide a link to Order Desk’s import data documentation should you decide to do this as a bulk task.

8Log into your Order Desk account at app.orderdesk.me. If you do not yet have an Order Desk account, you can sign up here.

10Add your WooCommerce site URL to the provided field field below and then click the Continue button.

11Click the green Conntect To WooCommerce button

12Approve the connection by clicking the purple Approve button.

13Once connected, you will be presented with the integration’s settings. Detailed information on these can be found here. Set them as necessary for your specific use case.

14When sending orders from WooCommerce to Order Desk to be forwarded to Vantage Apparel, there are three pieces of data that we need to add to the products when an order is imported into Order Desk.

1. GD# (Garment Design ID)
2. Part ID
3. Print SKU

These will be explained in more detail below.

In order to add this data, we use Order Desk’s Inventory Items feature. We can create instances of our WooCommerce products in Order Desk that contains the GD#, Part ID, and Print SKU in special metadata fields. Then, by matching on the SKU and the Inventory Location Match that we set up earlier, these metadata fields will be automatically synced to the line items when the orders are imported into Order Desk.

For example, if in WooCommerce we’ve set up Vantage Apparel’s High-Def T-Shirt in color red, size small, we then create that item in Order Desk’s Inventory Items list. Here’s how.

15Click on Inventory Items in Order Desk’s navigation bar and then click on Add New Item.

16Configure the inventory item as seen below.

• Name: Whatever name you use in WooCommerce is fine. You’ll be creating an item for each variant so we recommend including that in the name.

• Code/SKU: This should be the SKU for the item as it appears in WooCommerce.

• Location: Set this to “Vantage” – this is the same value that the Inventory Location Match
feature (set up in Vantage Apparel’s integration settings) is looking for.

• print_sku: Set this to the Vantage Product ID associated with this product, eg. “0290”.

• part_id: Set this to the Part ID associated with this product, eg. “0290REDSM”

• artwork_id_1: Set this to the GD# that Vantage has provided you with.

The last three items above are the metadata fields that Vantage Apparel will be looking for when you send the order.

When finished, click the blue Save Changes button.

This process can go much faster by using Order Desk’s excellent Import Data feature which is documented here. Just be sure that your Inventory Items have the three required metadata fields when you import

18Before you continue, navigate to your Order Desk Store Settings and enable Add Inventory Details to Order Items. With this enabled, when an order is imported into Order Desk from WooCommerce, the metadata fields we’ve configured for Vantage Apparel items will automatically be applied to the products in each order.

Be sure to test an order or two with Vantage Apparel before launching your program.

21If you wish to automatically send orders to Vantage Apparel, click on Rule Builder in the navigation and then click the Order Rule button.

22Create an action to Submit Order to Vantage Apparel, provide the rule with a name, and click the blue Save Rule button.

With this rule enabled, when an order is placed in WooCommerce, the following happens automatically:

1. Order is imported into Order Desk

2. Metadata (print_sku, etc.) is automatically synced from the Order Desk Inventory Items for each product appearing in the order.

3. The order is sent to Vantage Apparel